QARI (Quincy Asian Resources, Inc.) is a not-for-profit social service organization dedicated to fostering and improving the social, cultural, economic, and civic lives of immigrants and their families. Through collaborations and partnerships, QARI provides culturally competent services, such as workforce development, adult education programs, youth development, and cultural events as well as information and referrals to public or other community partners. We are seeking a candidate with passion in community work to join our team and help our immigrant clients to succeed through QARI’s services and programs.
We have an immediate need for a part-time Human Resources/Payroll Assistant to support the development of the human resources functions for QARI/Wutabon. This position is based in Quincy, MA, but will also travel to other locations (30-50% travel time to sites in Rhode Island, Quincy, and Dedham). The position is responsible for supporting human resources functions including but not limited to Paylocity & ADP payroll, employee recruitment, professional development, and benefits management.
FLSA Status: Non-Exempt
Hours/Week Category: Regular Part-Time (20 hours per week, availability during days, evenings and weekends as agreed upon)
Hourly rate: $22.00–$25.00, based on experience
Reports To: Chief People Officer
Responsibilities:
Payroll/Benefits
- Responsible for the accuracy, efficiency, and timeliness of bi-weekly & weekly payroll support.
- Update and add payroll records for new hires and terminations by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions, etc.
- Prepare reports that include summaries of earnings, tax deductions, leave, and non-taxable wages
- Calculate payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment and worker’s compensation
- Resolve payroll discrepancies and answering any employee payroll queries
- Maintain all payroll operations according to company policies and procedures
- Ensure all benefits enrollments, including 401K is properly administered and entered into payroll system and employee files.
Recruitment
- Recruit prospective candidates for all open positions and manage a high volume of candidate applications and profiles. Assist CPO with the recruiting, job fairs, community events and onboarding process, including submitting job postings online, scheduling candidate interviews, processing reference & background checks.
- Interview skillfully and efficiently to assess and pre-qualify or disqualify applicants.
- Maintain applicant pipelines within the applicant tracking system by updating statuses, inputting notes, etc.
- Follow up regularly with prospective candidates to build & maintain a relationship throughout the hiring process.
Compliance
- Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
- Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
- Assist with audits and creating reports to ensure EEO compliance.
- Assist with updating and maintaining the company handbook.
Administrative Tasks
- Perform administrative work, including maintaining physical and electronic files, and sorting mail for the Human Resources.
- Assist across departments and companies, i,e, Wutabon, People Ventures.
- Maintain leave of absence records and filings
- Assist with professional development training.
- Perform other duties and tasks as assigned.
Skills & Qualifications:
- Minimum bachelor’s degree in human resources, social services, business, finance, accounting, or other appropriate discipline.
- Three or more years of relevant financial, administrative, and HR experience. Demonstrated Human Resources experience.
- Experience with MS office and Google suites.
- Ability to self-motivate and work independently and as a team member.
- Excellent organizational and time management skills to be able to support a high volume of inquiries and employees.
- Capacity to multitask, work under pressure, and meet required deadlines.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
QARI/Wutabon, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. If you require alternative methods of application or screening, you must approach the employer directly to request this as Indeed is not responsible for the employer’s application process. To apply, please email your resume and cover letter to hr@quincyasianresources.org